01 · Timeline
Case timeline and parties
Capture organ type, donor hospital, recovery team, courier, transplant center, and all stakeholder roles and contact information in one place.
For organ procurement organizations, transplant centers, courier networks, and preservation-device partners
Time-critical organ transport needs one operating view.
Organ Transport Systems is building a logistics control tower for organ movement: real-time status, chain of custody, condition data, handoff confirmation, exception alerts, and case analytics.
Currently in validation. No donor/recipient or clinical data required for an initial review.
One connected transport case
1
Offer and acceptance
Donor profile · recipient fit · timing
2
Recovery and preservation
Recovery team · preservation method · condition
3
Transport coordination
Courier assignment · route · handoffs
4
Delivery and acceptance
Recipient facility · condition verification · chain of custody
5
Case analytics
Cold ischemia · exception log · performance metrics
The transport challenge
Organ movement involves many hands, many systems, and no single view.
A donor offer becomes a recovery case, then a courier dispatch, then a recipient delivery. Each step crosses organizational boundaries—OPO, recovery team, courier network, air charter, ground transport, transplant center, surgeon, care team, and preservation-device company.
Status updates, condition data, document handoffs, and chain-of-custody confirmations often happen across phone calls, text messages, forms, email, fax, and isolated software systems.
Fragmented handoffs
Lost status updates
Condition data gaps
Late exceptions
Incomplete audit trails
Logistics visibility at every handoff
One operating thread across the entire organ transport lifecycle.
Real-time status, condition alerts, exception management, and a complete case audit trail accessible to every stakeholder in the flow.
02 · Status
Real-time transport status
Track pickup, handoff confirmations, route segments, transport mode, condition monitor links, location, and ETA across all transport legs.
03 · Alerts
Exception management
Automatic alerts for delays, temperature excursions, handoff delays, and routing changes. Escalate and notify only relevant stakeholders.
04 · Documents
Chain of custody
Collect signatures, certifications, condition reports, and mandatory documents at each handoff. Proof of custody and regulatory readiness.
05 · Analyze
Post-case performance metrics
Cold ischemia timeline, courier performance, condition trends, exception frequency, and handoff SLA compliance per center and courier.
06 · Compliance
Audit-ready operations
Complete case audit trail, role-based access, retention policies, and operational readiness for OPTN/HRSA reporting and internal audit.
What we build and what we do not
Logistics software. Not organ preservation or clinical decision support.
Organ Transport Systems provides
- logistics visibility and coordination
- chain-of-custody workflow
- exception management and alerts
- case audit trail and documentation
- operational analytics and reporting
- role-based access and retention controls
It does not provide
- organ viability assessment
- suitability for transplant
- clinical decision support
- active organ preservation
- treatment recommendations
- allocation algorithm or routing
By role and organization
Designed for every stakeholder in organ transport.
OPO Operations Leaders
Coordinate recovery, manage courier assignment, monitor transport in real time, track handoff completion, and resolve exceptions without phone calls.
Transplant Center Coordinators
Receive real-time delivery status, confirm recipient readiness, capture condition reports at receipt, and maintain complete documentation for audit and care.
Courier and Logistics Managers
Optimize routes, track condition monitors, confirm handoffs with proof, identify delays early, and prove compliance with transport agreements.
Preservation Device Partners
Integrate device telemetry, monitor perfusion condition, share real-time data with transport stakeholders, and prove system performance per case.
Validation phase
Join the design-partner program
We are recruiting 2–3 design partners to validate workflows with real transport cases, feedback, and operational metrics over 60 days. This is a no-cost engagement for eligible organizations.
What design partners do
- Run 3–5 real organ transport cases on the control tower
- Provide weekly feedback on usability and workflow fit
- Log operational metrics and exceptions
- Help refine the feature roadmap and pricing model
What partners get
- No platform fee during validation period
- Priority support and direct engineering feedback
- Influence over product roadmap
- Potential foundation for long-term partnership
Ideal design partners: OPOs or transplant centers with 5+ cases per month, or courier networks managing 10+ cases per month.
Apply as a Design PartnerPaid workflow assessment
Understand your transport operations with a consultant.
A focused review of your current organ transport workflow, stakeholders, pain points, systems, and operational metrics. Delivered as a written report with recommendations.
What's included
- Introductory consultation (1 hour)
- Workflow mapping and stakeholder interviews
- Pain-point and delay analysis
- Current system and tool inventory
- Recommendations and roadmap alignment
- Written report with findings and next steps
Timeline and cost
- Duration: 2–3 weeks
- Investment: $7,500 fixed
- Deliverable: Detailed written report
- Outcome: Clear path forward and design-partner eligibility
Regulatory posture
Built for trust and operational compliance.
Organ Transport Systems is designed as logistics and operational software. It does not currently hold or process clinical data. Our security, privacy, and audit posture is designed to scale with regulated workflows.
Operational audit trail
Every action—status update, handoff confirmation, exception alert, document capture, and stakeholder communication—is logged with timestamp, user, and change details.
Role-based access control
Stakeholders see only the cases and data relevant to their role. OPO staff, courier dispatch, transplant coordinators, and surgeons have role-specific views and permissions.
Data retention and privacy
Cases are retained according to organizational policy and regulatory requirements. We design for OPTN/HRSA retention guidance and internal audit needs, not permanent storage.
Security and compliance readiness
We are designing security, encryption, access controls, and incident response aligned with the operational and potential future regulatory context of organ transport.
Get in touch